Archive for the ‘General’ Category

I am proud to be an “Environment Friendly” person! Are you?

Tuesday, June 8th, 2010

“Go GREEN” is Buzzword around the globe.

World celebrated “Environment Day” recently on June 5, 2010.

Always growing energy demand, requirements of higher productivity, greater and greater urbanization, mobility, smarter communication media and Environment Protection are few important challenges of our times.

While we are reading and brushing through ways for the environment protection, let’s see how each one of us can make a small contribution for the cause and be a part of big effect which will be for the benefits of everybody on mother earth.

Adopting a GREEN lifestyle at home is a best “first step” toward living healthier and helping to save the planet, but you can extend your influence even more by going green at work too.

Consider these ways to reduce fatal impact on the environment:

  • Think twice before lowering the temperature in summers and increasing it in winter while programming the Air Conditioners. Each degree warmer you leave the thermostat in summer, and each degree cooler you set it in the winter can save 6 to 8 % in energy costs.
  • Be a guardian of one potted plant in the home / office. Artificial greenery might be low-maintenance, but the real plants add liveliness and oxygen to your surroundings.
  • Can we adopt a policy of “bring-your-own coffee mug” for the coffee breaks and avoid using the plastic cups. Your company will reduce plastic waste.
  • Keep pushing for online meetings instead of personal meetings whenever possible, as virtual meetings can save lot of time, money and fuel.
  • Reduce the use of energy for using computers by putting them on “Power Saving Mode”
  • Save Paper and Ink. Avoid printing documents that could be emailed, and as far as possible print necessary papers on both sides. Producing a single sheet of virgin paper requires an average of 20 watt-hours
  • Using one side printed “Not-So-Important” papers for internal note pads. Switch to recycled paper and water-based inks.
  • Consider using LCD monitors or laptops in place of CRT monitors, which can use up to 70 % less electricity and generate less heat waste.
  • Use Energy Star certified equipment for energy saving.
  • Turn off all electrical equipment when not in use.
  • Do not leave water taps dripping; make sure to close them tightly after use. One drop of water wasted every second amounts to 10,000 litres per year.
  • Educate your colleague about the use of environment friendly work ideas if he/she is not following them.
  • Use CFL bulbs, they consume 1/3 energy and last 10 times longer
  • If you have option of multiple elevators, do not call all elevators at a time. See which one is nearer and call for use.
  • Use Bicycles for shorter distance tavel
  • Use cotton bags in place of plastic / paper bags
  • I know it may sound pretty cliché, but if each of us would do just a couple of small things to reduce our impact, we could probably do a lot to help stave off the global environmental crisis

Anyone can go green; there are many reasons beyond protecting environment such as

  1. Reverse Climate Change, reduce Global Warming and the hole in the Ozone Layer
  2. To ensure the bright future of next generations
  3. To preserve the limited amount of natural resources
  4. To reduce pollution which harms us by contaminating Air, Water and Soil

If you like and follow these, you’re an” environmentally conscious” person. You reduce, reuse, and recycle in your home and office, and you’ve taught your children / Colleagues / Friends to do these things, too.

Go GREEN, Feel Proud.

15 – Document Management System Conceptions

Wednesday, May 26th, 2010

Document ManagementDocument management system is a method of organizing and storing documents electronically on one computer system or various computer systems. This system keeps track of the history of the document thereby enabling users to cognise the creation date, modification date, deletion date and other operations performed on document. Document management systems help users to easily find and share information. These systems are generally used by organizations to maintain their official records. Here are few points that impel us to believe that document management systems help us to organize information in a well defined and secured manner:

  1. Instant access: A very quick, 24×7 access to documents.
  2. Structured organization: Organized access to documents in the conversant form of folders and files.
  3. Secured accession: Secured and role based access to documents. Full control on document permissions ensures right document for right person.
  4. Grouped Approach: Define access for each level, and assign privileges accordingly.
  5. Howling work-flow: Work flow ensure proper review and approval policies.
  6. Centralized repository: Avoid having documents stored on several computers, minify the chances of destroying documents.
  7. Disaster recovery: Documents stored on server application has recovery backup ensures document copy should be maintained in case of server failure.
  8. Collaboration tool: Collaboration tool for your employees and colleagues for information sharing.
  9. Fast retrieval: Easy and Fast retrieval of documents by getting them indexed.
  10. Revision control: Version management and tracking ensures the protection of document. Any changes saved will create a new version of file, allows you to switch back to any version at any moment.
  11. Exclusive access for modification: Exclusive access can be granted for a document to ensure one person can change a document at a time.
  12. Content protection: Online viewing and no editing shall protect your document contents from being copied.
  13. Audit history: Audit trail can be maintained that define chronological sequence of audit records, each of which contains evidence directly pertaining to the actions made by users.
  14. Checklists: Checklists can be defined for folders which could be helpful in work-flow and defining the completion of certain actions on documents.
  15. Saves cost: Saves hardware cost, keep your document safe for years.

These factors can influence any organization to use document management system in their daily operations to keep their important documents safe ad secure. People started using document management systems for their personal use as well to ensure data and file safety.

If you have any query, please post it as comment. I would be happy to discuss that.

Vision Behind Gateway’s Blog

Saturday, May 1st, 2010

It’s all about connecting our clients with our people.

When we started Gateway 12 years back, our strength was just 10. Till the time we were around 100, I was able to personally meet up with each one on a frequent basis and also have a lot of exchange of ideas on the same floor.  Now with our growth, it’s practically not possible. We have all been relegated to individual pockets with now way for us all to know what we are doing as separate teams so this has become an important issue to address.

I realized that we as a team got sincerely busy in fulfilling our commitment to deliver the best of offshore outsourcing services by bringing substantial savings and produce best quality software solutions for our clients globally and today we have become an organization on which our proud clients choose to depend on.

But, we could not have achieved this without the enthusiasm, thirst to grow and commitment of our brilliant people. Indeed, our people are our biggest strength.

In the recent years, social media and blogging have changed the way businesses were looked at and the way to go here is connectedness.

Today, by the means of our own blog, we are opening the door of connectivity among our clients and our people.

Our people will be blogging on:

  • What they know;
  • What they are doing;
  • How can they add value to a specific business or technology challenge;
  • Recent happenings at Gateway group;
  • …and so on.

So my invitation here to all of our past, existing and potential clients is to participate by adding comments and posting questions on our blog. Our people will respond to your comments and our relation will see newer heights of being connected by one more way – this blog.

This will be again the golden opportunity to exchange our views and debate as an alternate to meet in-person and also show the world and our team what great work that we are all handling and doing.

I am sincerely hoping that we will make this blog one of the best knowledge-resource in the industry.

Let’s make it!

All the best,
Inder