Why Kanban Model is Best for Support and Maintenance Projects


Kanban methodology for project management is not a new phenomenon. It harks back to 1940 when a Toyota engineer had invented it for streamlining the manufacturing process by weeding out inefficiencies. In the 2000s, the methodology was being increasingly used for streamlining software development process. From here, almost all business verticals started embracing it for visualizing, managing and optimizing workflow. Kanban stimulates the brain with visual information for expeditious processing and comprehending information that prolix documents can’t accomplish. Communicating ideas become really easy and effective as results manifest themselves within the shortest time.

Adoption of Kanban methodology spells significant benefits for any organization when you approach any software product development company. The advantages that come your way have been discussed below.

1. Diversity of application
The fact that Kanban achieves its goals through visual sensations prevents it from being exclusive to one particular workflow or department. Kanban offers a cross-functional applicability wherein all teams i.e. sales, administration, engineering, supply chain etc. can use it with ease. Ideas needed to drive forward the project smoothly from visualization to deployment stages can be depicted with clarity.

2. Scope of improvement readily apparent
Kanban methodology keeps all concerned in vigilant mode. Any defect or imperfection in the process thus becomes readily apparent. This streamlines reviewing of the project’s progress which allows for reduction of wastes, making processes seamless, and eliminating bottlenecks.

3. Increase in production at sustained pace
As wastes are reduced, costs plummet. This helps to adhere to the production strategies in a lean manner. Production flow is monitored in manageable batches that make flaws apparent and allows variations to be addressed easily.

The first benefit realized by making the manufacturing process more agile is better inventory management. Surplus inventory puts the constraint on available capital by seeking provisions for insurance, safety, storage, transit from go-down to factory site etc. In contrast, lower inventory tarnishes the credibility of a company by hindering it from delivering products as per customer expectations within deadlines. Kanban allows implementation of better inventory management to keep the levels optimum.

Secondly, target fulfillment capability of the plant is arrived at after factoring in equipment’s scheduled and unscheduled downtime, scrap generation, changeover delays and other relevant contributors. This helps in calculating realistic project deadlines.

Thirdly, Kanban is essentially a pull system. As demand mounts, raw material inventory level is accordingly enhanced. This cuts any scope of overproduction. Buffer stocks need not be maintained as quality issues and potential delays are already taken into account.

Chances of your inventory getting obsolete due to non-delivery of products within committed deadlines are drastically reduced. With Kanban, ensuring customer loyalty through timely delivery becomes a breeze.

4. Better response to product demand
Customer demands don’t remain uniform all year long. Based on the market, seasonal, and other concomitant factors, product demand can increase or decline. It is not possible to predict demand and accordingly maintain an inventory of raw materials or carry out downtime, changeover time of equipment in advance. With Kanban system, your managerial team can sense escalation in demand and accordingly brace itself up to meet the requirements. You are not caught unawares and get enough time to ramp up your preparedness to respond to the demand. This helps in maintaining your edge in a stiffly competitive market.

5. Strategic delegation of power
With Kanban methodology, the power of decision making is vested in the hands of operators who are strategically better positioned to address production related issues. Operators are well acquainted with the anomalies in a production line and ways to improve the flow. Supervisors and frontline managers get more time to concentrate on chalking out of long-term plans. This boosts up the morale of employees at all levels, makes them more productive and accountable, and coordinates their efforts for accomplishing the organizational mission. Empowerment of frontier employees by allowing them to participate in decision making reduces costly delays that may show up due to resistance to change.

6. Significant quality improvement
Kanban focuses on improvement by making the production happen in smaller batches. This helps in timely and accurate tracking of quality compromises. As surplus inventory is done away with, quality problems can no longer escape unmonitored.

By adopting the Kanban method of project management, you can rest assured that the system would be flawless. This would result in timely delivery, meeting deadlines convincingly, flawless products, higher customer satisfaction, reduced capital blockage due to unwarranted expenditures on additional stock management, productive and efficient manpower, better coordination among employees at all levels, timely decision making, and reactive and proactive risk mitigation. From the perspective of the software industry, Kanban eliminates inefficiencies by tracking work that is redundant and incorrect. This helps in focusing on more value-added work in a flexible manner for superlative outcomes. The software development team can correct the course multiple times during iterations to ensure that customer expectations are optimally and decisively met.

Gateway Technolabs

Marketing & Communication Department at Gateway TechnoLabs Pvt. Ltd.
SINCE 1997.
Gateway Technolabs

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Gateway Technolabs


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